Independent project management for hospitality builds, fit-outs and refurbishments.
One accountable lead who keeps the programme, budget and trades moving together, and keeps you informed from the first drawing to the final snag.
Hospitality projects have fixed opening dates.
Bookings are taken, staff are hired and weddings are in the diary. A late finish costs far more than the contractor's delay. Our job is to protect the opening date, the budget and the quality of finish.
We act as your client-side project manager: independent of contractors, answerable to you, and present on site as often as the project requires.
Owners and operators who do not have the time or in-house expertise to manage a project directly.
A live programme, a budget tracker, regular reports, controlled contractors and a complete handover.
Weekly site meetings, written reports and clear decisions logged with owners and dates.
Six disciplines, one point of contact
Scope and programme
A realistic programme with milestones, dependencies and your opening date built in.
- Scope definition and responsibilities
- Master programme and milestones
- Critical path and look-ahead
- Early warning of slippage
Budget and cost control
Cost plans, change control and forecasts so there are no financial surprises.
- Approved budget and cost plan
- Variation and change control
- Monthly cost forecasts
- Payment certification support
Contractor coordination
Appointing, briefing and supervising the team that delivers the project.
- Appointment and contract advice
- Site meetings and inspections
- Quality and standards checks
- Resolving clashes and disputes
Procurement and supply
Long-lead items identified and ordered in time, from furniture to kitchen equipment.
- Procurement schedule
- Supplier comparison and ordering
- Delivery and storage planning
- Installation coordination
Risk and compliance
Managing the risks that threaten the programme and the safety of the project.
- Risk and issues register
- Health and safety oversight
- Approvals and warrant tracking
- Fire and safety sign-off
Reporting and handover
Clear information throughout, and a complete handover when you take possession.
- Weekly progress reports
- Snagging lists and tracking
- Certificates, manuals and warranties
- Final account and close-out review
How we run a project
Initiate
Agree objectives, scope, budget and team.
Plan
Build the programme, procurement strategy and risk register.
Deliver
Weekly site meetings, active problem solving and cost control.
Commission
Testing, staff training and snagging.
Hand over
Documentation, warranties and a post-project review.
What you receive from us.
You will always know where the project stands and what decisions are needed from you.
- Weekly progress reportProgress, issues, decisions needed and next steps.
- Live programmeA programme that is updated as the project changes.
- Budget trackerCommitted and forecast costs against the approved budget.
- Risk and decision logEvery risk and decision, with an owner and date.
- Handover packCertificates, manuals, warranties and a final account.
Before you get in touch
Straightforward answers to what clients usually ask first. For anything else, send us an enquiry.
How is this different from the builder's site manager?
We work for you, not the contractor. We check the work, the programme and the cost on your behalf.
How often are you on site?
As often as the project needs. A typical pattern is a weekly site meeting with extra visits at key stages.
Can you manage a project that has already started?
Yes. We begin with a quick review of programme, budget and contracts, then take over coordination.
What does it cost?
Fees are scoped to the project. We agree them in writing after an initial conversation.
Often combined with this service
Tell us about your project.
A few lines is enough. We will reply with first thoughts and suggest a sensible next step.
- Email[email protected]
- Telephone01343 508100
- Office25a High Street, Elgin, Scotland, IV30 1EE
- ResponseWe reply to every enquiry promptly with a suggested next step.